Promote public confidence in municipal government procurement through compliance with established federal, state, and local procurement statutes; by communicating effectively with City staff and outside vendors; and by providing staff with the training and tools necessary to execute the procurement function at the highest professional level.

To provide a process for the fair and equitable treatment of all persons involved in public procurement to maximize the value of public funds and to provide safeguards for maintaining a procurement system of quality and integrity.

It is the objective of the City of St. Joseph to procure the necessary supplies, equipment, and services at the lowest possible cost consistent with the quality needed to meet the requirements of the departments and that the taxpayers receive the maximum value for each dollar expended. All qualified vendors are, therefore, invited to share in the volume of purchases consisting of nearly every conceivable kind of merchandise and service.

No political or other prejudicial consideration governs the award of orders or contracts; rather, every purchase is made in the public’s interest providing all vendors a fair and equal opportunity.

Visits by sales representatives are welcomed and encouraged. It is recommended that you schedule your visits by telephoning for appointments in order to more productively utilize the time of both buyer and sales person.

• Procurements Less than $1,000
  Authorized persons may make procurements that are less than $1,000 directly from vendors by using a City issued Procurement Card. Vendors who do not accept procurement cards will be issued a purchase order.
• Procurements between $1,000 and $5,000
  Authorized persons may make procurements that are $1,000, but less than $5,000, after obtaining three price quotations and receiving written approval from his/her department director and the purchasing agent on a form or in a format prescribed by the purchasing agent.
• Procurements greater than $5,000 – competitive sealed bids
  All purchases anticipated to exceed $5,000 shall be formally bid, except as otherwise stated in the Procurement Policy.

ACCOUNTS PAYABLE

The City of St. Joseph has a Centralized Accounts Payable System which processes payments of invoices for all City Departments.

VENDORS – To ensure timely payment, please note the following procedures.

• Mail bills to the following address (original invoice, if possible)

City of St. Joseph
Accounts Payable
1100 Frederick Avenue
Room 201
St. Joseph, MO 64501

• Reference purchase order number on the invoice.